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Backing up and restoring Outlook OST (Offline Storage Table) files can be essential for preserving your email data and ensuring you can access it even if you face issues with your email client or computer. Here are steps to back up and restore Outlook OST files:
Backup Outlook OST File:
Open Outlook:
Launch Microsoft Outlook on your computer.
Export OST Data:
Click on the "File" tab in the top-left corner of the Outlook window.
Open Import & Export Wizard:
In the File menu, click on "Open & Export," and then select "Import/Export."
Choose Export to a File:
In the Import and Export Wizard, select "Export to a file" and click "Next."
Select Outlook Data File (.pst):
Choose "Outlook Data File (.pst)" and click "Next."
Select the Folder to Export:
Highlight the folder you want to export (usually, this is your mailbox) and make sure to check the "Include subfolders" option if you want to include all subfolders.
Choose the Destination:
Click "Next" and select the destination where you want to save the backup .pst file. You can either browse for a location or use the default one.
Set Options:
You can set additional options like specifying a name for the backup file and choosing how to handle duplicates. Click "Next" when you're done.
Set a Password (Optional):
If you want to protect the PST file with a password, you can set one here. Otherwise, leave the password fields blank.
Finish the Wizard:
Click "Finish" to start the export process. Depending on the size of your mailbox, it may take some time to complete.
Verify Backup:
Once the export is finished, check the destination folder for the PST file to ensure that your data has been backed up successfully.
Restore Outlook OST File:
Open Outlook:
Launch Microsoft Outlook on your computer.
Create a New Outlook Profile:
To restore an OST file, you need to create a new Outlook profile. Go to Control Panel > Mail > Show Profiles, and then click "Add" to create a new profile.
Configure Email Account:
Follow the on-screen prompts to configure your email account in the new profile. Outlook will download your mailbox data from the email server and create a new OST file.
Import Data from Backup PST:
Once the new profile is set up, go to "File" > "Open & Export" > "Import/Export" to open the Import and Export Wizard.
Choose Import from Another Program or File:
Select "Import from another program or file" and click "Next."
Choose Outlook Data File (.pst):
Choose "Outlook Data File (.pst)" and click "Next."
Browse for the PST File:
Click "Browse" to locate the PST file you backed up earlier.
Set Options:
You can choose how to handle duplicates and where to import the data. Click "Next."
Select the Folder to Import:
Choose the folder you want to import (usually, this will be the top-level mailbox) and check "Include subfolders" if needed.
Finish the Wizard:
Click "Finish" to start the import process. The data from the PST file will be merged with the data in your new Outlook profile.
Verify Data Import:
After the import is complete, check your Outlook account to ensure that your emails, contacts, and other data have been successfully restored.
By following these steps, you can back up and restore Outlook OST files to ensure that your email data is secure and accessible.
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