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Importing emails from Lotus Notes (IBM Notes) into Microsoft Outlook is a multi-step process that involves converting the NSF (Notes Storage Facility) files used by Lotus Notes into PST (Personal Storage Table) files that Outlook can read. Here's a step-by-step guide on how to do it:
Step 1: Install the IBM Notes Client
To perform the conversion, you'll need to have the IBM Notes client installed on your computer. Make sure it's up to date.
Step 2: Export Lotus Notes Emails to CSV Format
Open IBM Notes.
Go to the "File" menu and select "Open" > "IBM Notes Application."
In the "Open Application" dialog box, select the mail database that you want to export emails from.
Click "Open."
In your mailbox, select the emails you want to export. You can use Ctrl or Shift to select multiple emails.
Right-click on the selected emails and choose "Export."
In the "Export" dialog box, choose a location to save the exported files.
For "Save as type," select "Structured Text (*.txt)."
Click "Export."
In the "Export Structured Text" dialog box, choose the export options you prefer. Ensure that the "All documents" option is selected.
Click "OK" to export the emails to a CSV file.
Step 3: Convert CSV to PST Using Microsoft Excel
Open Microsoft Excel.
Go to "File" > "Open" and browse to the CSV file you exported from Lotus Notes.
In Excel, you may need to format the data to make it suitable for import into Outlook:
Ensure that each column has a clear heading, such as "Subject," "From," "To," "Date," and "Body."
Make sure that the date format is compatible with Outlook.
Remove any special characters or formatting issues that may interfere with the import.
Once the data is formatted correctly, go to "File" > "Save As."
Choose a location to save the file and set "Save as type" to "CSV (Comma delimited) (*.csv)."
Click "Save."
Step 4: Import the CSV File into Outlook
Open Microsoft Outlook.
Go to "File" > "Open & Export" > "Import/Export."
In the Import and Export Wizard, select "Import from another program or file" and click "Next."
Choose "Comma Separated Values" as the file type and click "Next."
Browse to the CSV file you created in Excel and select it.
Choose the destination folder in Outlook where you want to import the emails. You can select an existing folder or create a new one.
Click "Next."
Map the fields in your CSV file to the corresponding Outlook fields. Ensure that the fields are correctly matched (e.g., "From" in your CSV file should map to "From" in Outlook).
Click "Next."
Choose any additional options you prefer, such as not importing duplicates.
Click "Finish."
Outlook will now import the emails from the CSV file into your selected folder. The process may take some time, depending on the size of your mailbox.
Please note that the accuracy of the import may vary, and it's essential to review the imported emails for any issues or missing data. Additionally, this method may not preserve folder structures and may require manual organization of emails in Outlook.
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