introducing accounting segments

[hans_bakker]

(OFBiz) accounting experts: I need you opinion!

We have the possibility here to be able to introduce Apache OFBiz
accounting in a large multi company organization. This organization is
evaluating the several alternatives and after evaluation of OFBiz, came
up with a function which OFBiz needs to have, in order to be considered.

The user story:
Although OFBiz accounting has the 'costcenter' function, it is not
fine-grained enough, we need to be able to segment the ledger to a lower
level that the GL accounts namely to the accounting transaction..
Further, all existing reports should have the facility to be able to
select a segment of the ledger for either costing, profit or other
purposes like special projects.

The proposed user interface.
We need at least at the order item level the ability to specify a
parent-segment/segment and a percentage, if the percentange is not 100%
the remainder to 100% should be assigned to another segment.
These segments can be defined and assigned by the user to the order item
upon entry. When the related invoice is created the segment(s) will be
copied and can overridden before posting when these segment names will
be copied to the accounting transaction.

The proposed user reporting.
All existing ledger reports will have the additional ability to select
these segments and will only incorporate accounting transactions where
this segment is specified.

The proposed technical implementation.
1. add a new entity called LedgerSegment with fields: ledgerSegmentId,
parentSegmentId, description
2. add another 3 similar entities: OrderItemSegment, InvoiceItemSegment,
AcctTransSegment to make the relation to the LedgerSegment entity and to
specify the percentage.
3. Change the order, invoice, accounting transaction screens and ledger
report entity views to be able to use the segment names when available
in the LedgerSegment entity

As i said , please let me know what you think, this is a great
opportunity for OFBiz accounting.

Regards,
Hans Bakker
CEO AntWebsystems.com

[Adrian Crum-3]

I don't think it is wise to have order takers assigning GL-related
information to order items. Maybe it would be best to modify the cost
center functionality so that it is fine grained enough to meet your
requirements.

-Adrian

On 7/25/2013 8:48 PM, Hans Bakker wrote:

> (OFBiz) accounting experts: I need you opinion!
>
> We have the possibility here to be able to introduce Apache OFBiz
> accounting in a large multi company organization. This organization is
> evaluating the several alternatives and after evaluation of OFBiz,
> came up with a function which OFBiz needs to have, in order to be
> considered.
>
> The user story:
> Although OFBiz accounting has the 'costcenter' function, it is not
> fine-grained enough, we need to be able to segment the ledger to a
> lower level that the GL accounts namely to the accounting
> transaction.. Further, all existing reports should have the facility
> to be able to select a segment of the ledger for either costing,
> profit or other purposes like special projects.
>
> The proposed user interface.
> We need at least at the order item level the ability to specify a
> parent-segment/segment and a percentage, if the percentange is not
> 100% the remainder to 100% should be assigned to another segment.
> These segments can be defined and assigned by the user to the order
> item upon entry. When the related invoice is created the segment(s)
> will be copied and can overridden before posting when these segment
> names will be copied to the accounting transaction.
>
> The proposed user reporting.
> All existing ledger reports will have the additional ability to select
> these segments and will only incorporate accounting transactions where
> this segment is specified.
>
> The proposed technical implementation.
> 1. add a new entity called LedgerSegment with fields: ledgerSegmentId,
> parentSegmentId, description
> 2. add another 3 similar entities: OrderItemSegment,
> InvoiceItemSegment, AcctTransSegment to make the relation to the
> LedgerSegment entity and to specify the percentage.
> 3. Change the order, invoice, accounting transaction screens and
> ledger report entity views to be able to use the segment names when
> available in the LedgerSegment entity
>
> As i said , please let me know what you think, this is a great
> opportunity for OFBiz accounting.
>
> Regards,
> Hans Bakker
> CEO AntWebsystems.com
>
>
>
>