svn commit: r897392 [3/4] - in /ofbiz/trunk/applications/acco
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Added: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditCreditCardTypeGlAccounts.xml
URL: http://svn.apache.org/viewvc/ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditCreditCardTypeGlAccounts.xml?rev=897392&view=auto ============================================================================== --- ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditCreditCardTypeGlAccounts.xml (added) +++ ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditCreditCardTypeGlAccounts.xml Sat Jan 9 09:09:27 2010 @@ -0,0 +1,101 @@ +<?xml version="1.0" encoding="UTF-8"?> +<!-- +Licensed to the Apache Software Foundation (ASF) under one or more +contributor license agreements. See the NOTICE file distributed with +this work for additional information regarding copyright ownership. +The ASF licenses this file to you under the Apache License, Version +2.0 (the "License"); you may not use this file except in compliance +with the License. You may obtain a copy of the License at +http://www.apache.org/licenses/LICENSE-2.0 Unless required by +applicable law or agreed to in writing, software distributed under the +License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR +CONDITIONS OF ANY KIND, either express or implied. See the License for +the specific language governing permissions and limitations under the +License. +--> +<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" + version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude" + xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd" + xmlns="http://docbook.org/ns/docbook"> + <title>The Credit Card Type GL Accounts help screen</title> + <para>The Credit Card Type / GL Account default is used to map + different types of credit card to different general ledger accounts. + </para> + <para>NOTE: This setup will affect one side of a journal entry only. + </para> + <para>This type of mapping is useful if you need to track the amounts + to be collected from different credit card agents. The OFBiz demo data + comes with some setup here (NOTE: The demo entries appear to be + duplicated...has something changed in ENUM for defining each credit + card type.....?????)</para> + <para>Examples are as follows:</para> + <itemizedlist> + <listitem> + <para>American Express</para> + </listitem> + <listitem> + <para>Visa</para> + </listitem> + <listitem> + <para>Mastercard</para> + </listitem> + <listitem> + <para>Diners Club </para> + </listitem> + </itemizedlist> + <section> + <title>How do I add a Credit Card Type GL Account mapping?</title> + <para>There are 10 mappings that come as part of the OFBiz demo data + but they do appear to be duplicated for some reason.</para> + <orderedlist> + <listitem> + <para>Select the 'Card Type' from the drop down list</para> + </listitem> + <listitem> + <para>Select the 'GL Account Id' to map it to from the drop down + list</para> + </listitem> + <listitem> + <para>Press the 'Add' button</para> + </listitem> + <listitem> + <para>The new 'Credit Card / GL Account Id' mapping is displayed in + the list at the bottom of the screen</para> + </listitem> + </orderedlist> + </section> + <section> + <title>How do I update a Credit Card Type GL Account mapping?</title> + <orderedlist> + <listitem> + <para>Select the 'Card Type' from the drop down list</para> + </listitem> + <listitem> + <para>Select the updated 'GL Account Id' to map it to from the drop + down list</para> + </listitem> + <listitem> + <para>Press the 'Add' button</para> + </listitem> + <listitem> + <para>The updated 'Credit Card Type / GL Account' mapping is + displayed in the list at the bottom of the screen</para> + </listitem> + </orderedlist> + <para>NOTE: Used 'Visa' as an example to update and the 'CCT_VISA' was + updated but the 'Visa' one wasnt. This is probably related to the + duplication.</para> + </section> + <section> + <title>How do I remove a Credit Card Type GL Account mapping?</title> + <orderedlist> + <listitem> + <para>Press the 'Remove' button next to the entry that you want to + delete</para> + </listitem> + <listitem> + <para>The entry is removed from the list of entries displayed</para> + </listitem> + </orderedlist> + </section> +</section> \ No newline at end of file Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditCreditCardTypeGlAccounts.xml ------------------------------------------------------------------------------ svn:eol-style = native Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditCreditCardTypeGlAccounts.xml ------------------------------------------------------------------------------ svn:keywords = Date Rev Author URL Id Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditCreditCardTypeGlAccounts.xml ------------------------------------------------------------------------------ svn:mime-type = text/xml Added: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditFinAccountTypeGlAccounts.xml URL: http://svn.apache.org/viewvc/ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditFinAccountTypeGlAccounts.xml?rev=897392&view=auto ============================================================================== --- ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditFinAccountTypeGlAccounts.xml (added) +++ ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditFinAccountTypeGlAccounts.xml Sat Jan 9 09:09:27 2010 @@ -0,0 +1,95 @@ +<?xml version="1.0" encoding="UTF-8"?> +<!-- +Licensed to the Apache Software Foundation (ASF) under one or more +contributor license agreements. See the NOTICE file distributed with +this work for additional information regarding copyright ownership. +The ASF licenses this file to you under the Apache License, Version +2.0 (the "License"); you may not use this file except in compliance +with the License. You may obtain a copy of the License at +http://www.apache.org/licenses/LICENSE-2.0 Unless required by +applicable law or agreed to in writing, software distributed under the +License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR +CONDITIONS OF ANY KIND, either express or implied. See the License for +the specific language governing permissions and limitations under the +License. + --> +<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" + version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude" + xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd" + xmlns="http://docbook.org/ns/docbook"> + <title>The Financial Account GL Account Type help screen</title> + <para>The FinAccount Type GL Account (Financial Account Type / GL + Account Type) is used to specify the default account to be used for a + specific type of Financial Account. This setup will translate to one + side of the journal entry only.</para> + <para>IMPORTANT NOTE: There is a limitation that only one account can + be specified per Financial Account type. Currently there are 6 types + of Financial Account (Bank, Deposit, Investment, Gift Certificate, + Replenish, Service Credit) - so if you have more than one of these + type of accounts that you need to track separately then there could be + a problem. </para> + <para>This mapping is normally be triggered if something is paid or + uses a Financial Account. Using the demo data this mapping is + triggered when someone purchases a gift certificate, or pays money + into a financial account.</para> + <section> + <title>How do I add a new Financial Account Type / GL Account mapping? + </title> + <para>By default there are 4 Financial Account Type / GL Type mappings + that are configured as part of the OFBiz demo data.</para> + <orderedlist> + <listitem> + <para>Select the 'FinAccount Type Id' from the drop down list</para> + </listitem> + <listitem> + <para>Select the ' GL Account' to map it to from the drop down list + </para> + </listitem> + <listitem> + <para>Press the 'Add' button</para> + </listitem> + <listitem> + <para>The new mapping will be displayed in the list at the bottom of + the screen</para> + </listitem> + </orderedlist> + </section> + <section> + <title>How do I update a Financial Account Type / GL Account mapping? + </title> + <para>A Financial Account Type / GL Account Type mapping can be + updated by modifying the GL Account only. Unlike other screens in + this area if the GL Account Type needs to be updated then it can be + done by creating a new record with the correct GL Account type which + will overwrite the existing record.</para> + <orderedlist> + <listitem> + <para>Locate the entry that needs to be updated in the list of + Financial Account Type / GL Account Type mappings</para> + </listitem> + <listitem> + <para>Modify the 'GL Account 'by using the drop down list next to + the GL Account field</para> + </listitem> + <listitem> + <para>Press the 'Update' button</para> + </listitem> + <listitem> + <para>The updated mapping will be displayed</para> + </listitem> + </orderedlist> + </section> + <section> + <title>How do I remove a Financial Account Type / GL Account mapping? + </title> + <orderedlist> + <listitem> + <para>Locate the entry that needs to be deleted in the list of + Financial Account Type / GL Account Type mappings</para> + </listitem> + <listitem> + <para>Press the 'Remove' button next to the entry</para> + </listitem> + </orderedlist> + </section> +</section> \ No newline at end of file Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditFinAccountTypeGlAccounts.xml ------------------------------------------------------------------------------ svn:eol-style = native Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditFinAccountTypeGlAccounts.xml ------------------------------------------------------------------------------ svn:keywords = Date Rev Author URL Id Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditFinAccountTypeGlAccounts.xml ------------------------------------------------------------------------------ svn:mime-type = text/xml Added: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditOrganizationTaxAuthorityGlAccounts.xml URL: http://svn.apache.org/viewvc/ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditOrganizationTaxAuthorityGlAccounts.xml?rev=897392&view=auto ============================================================================== --- ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditOrganizationTaxAuthorityGlAccounts.xml (added) +++ ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditOrganizationTaxAuthorityGlAccounts.xml Sat Jan 9 09:09:27 2010 @@ -0,0 +1,99 @@ +<?xml version="1.0" encoding="UTF-8"?> +<!-- +Licensed to the Apache Software Foundation (ASF) under one or more +contributor license agreements. See the NOTICE file distributed with +this work for additional information regarding copyright ownership. +The ASF licenses this file to you under the Apache License, Version +2.0 (the "License"); you may not use this file except in compliance +with the License. You may obtain a copy of the License at +http://www.apache.org/licenses/LICENSE-2.0 Unless required by +applicable law or agreed to in writing, software distributed under the +License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR +CONDITIONS OF ANY KIND, either express or implied. See the License for +the specific language governing permissions and limitations under the +License. +--> +<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" + version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude" + xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd" + xmlns="http://docbook.org/ns/docbook"> + <title>The Tax Authority GL Accounts help screen</title> + <para>The Tax Authority / GL Account default is used to map different + tax authorities to different general ledger accounts. This setup will + affect one side of a journal entry only.</para> + <para>NOTE: A tax authority is legal body usually the state (country) + that imposes a financial levy on business transactions.</para> + <para>Normal business rules require you will to keep track amounts + collected or paid to different tax authorities separately. This + mapping ensures that money collected or paid to various tax + authorities (eg through Sales Orders, Purchase Orders etc) can be + separated into specific accounts</para> + <para>The OFBiz demo data comes with 9 entries to show an example of + how this can be setup using the some of the US states as separate tax + authorities.</para> + <section> + <title>How do I add a Tax Authority / GL Account mapping?</title> + <para>Unlike the other GL Account defaults you cannot add a Tax + Authority / GL mapping through these screens. It needs to be done via + the 'GL Accounts' sub menu under the 'Tax Authorities' menu. The + method of how to add a mapping using the 'Tax Authorities' is shown + below.</para> + <orderedlist> + <listitem> + <para>From the Accounting Manager / Tax Authorities Menu press the + 'Edit' button next to the Tax Authority required</para> + </listitem> + <listitem> + <para>Select the sub menu 'GL Accounts'</para> + </listitem> + <listitem> + <para>Enter or Lookup the party for the 'Organisation Party Id' + field (NOTE: Use 'Company' as default)</para> + </listitem> + <listitem> + <para>Enter or Lookup the GL Account to be mapped to</para> + </listitem> + <listitem> + <para>Press the 'Add' button</para> + </listitem> + <listitem> + <para>The mapping will be displayed at the bottom of the screen. + </para> + </listitem> + <listitem> + <para>Return to the Tax Authority / GL Account default and this new + mapping will be shown in the list </para> + </listitem> + </orderedlist> + </section> + <section> + <title>How do I update a Tax Authority / GL Account mapping?</title> + <para>Only the GL Account Id linked to the mapping can be updated. + </para> + <orderedlist> + <listitem> + <para>Locate the Tax Authority / GL Account entry that needs to be + updated</para> + </listitem> + <listitem> + <para>Select the new 'GL Account Id' from the drop down list next to + the entry </para> + </listitem> + <listitem> + <para>Press the 'Update' button next to the entry</para> + </listitem> + </orderedlist> + </section> + <section> + <title>How do I remove a Tax Authority / GL Account mapping?</title> + <orderedlist> + <listitem> + <para>Locate the Tax Authority / GL Account entry that needs to be + removed</para> + </listitem> + <listitem> + <para>Press the 'Delete' button next to the entry </para> + </listitem> + </orderedlist> + </section> +</section> \ No newline at end of file Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditOrganizationTaxAuthorityGlAccounts.xml ------------------------------------------------------------------------------ svn:eol-style = native Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditOrganizationTaxAuthorityGlAccounts.xml ------------------------------------------------------------------------------ svn:keywords = Date Rev Author URL Id Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditOrganizationTaxAuthorityGlAccounts.xml ------------------------------------------------------------------------------ svn:mime-type = text/xml Added: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditPartyGlAccount.xml URL: http://svn.apache.org/viewvc/ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditPartyGlAccount.xml?rev=897392&view=auto ============================================================================== --- ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditPartyGlAccount.xml (added) +++ ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditPartyGlAccount.xml Sat Jan 9 09:09:27 2010 @@ -0,0 +1,109 @@ +<?xml version="1.0" encoding="UTF-8"?> +<!-- +Licensed to the Apache Software Foundation (ASF) under one or more +contributor license agreements. See the NOTICE file distributed with +this work for additional information regarding copyright ownership. +The ASF licenses this file to you under the Apache License, Version +2.0 (the "License"); you may not use this file except in compliance +with the License. You may obtain a copy of the License at +http://www.apache.org/licenses/LICENSE-2.0 Unless required by +applicable law or agreed to in writing, software distributed under the +License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR +CONDITIONS OF ANY KIND, either express or implied. See the License for +the specific language governing permissions and limitations under the +License. +--> +<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" + version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude" + xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd" + xmlns="http://docbook.org/ns/docbook"> + <title>The Party GL Account help screen</title> + <para>he Party / GL Account mapping allows the translation of different + account types (eg Accounts Receivable, Accounts Payable etc) for a + party to be mapped to a separate general ledger account. The party + role (eg Bill To Customer) is also used to define the mapping even + further. OFBiz demo data setup comes with no entries here.</para> + <para>It is used as a way of implementing subledger functionality in + OFBiz. Subledger functionality is where a higher level account can be + split into lower levels. In this case these lower levels can be by + party.</para> + <para>An example could be that a business may want to use the general + ledger to track the Accounts Receivable (AR) by customer so the chart + of account would be setup something like as follows:</para> + <para>120000 Accounts Receivable</para> + <itemizedlist> + <listitem> + <para>120010 Accounts Receivable - Customer A</para> + </listitem> + <listitem> + <para>120020 Accounts Receiviable - Customer B</para> + </listitem> + <listitem> + <para>120030 Accounts Receivalbe - Customer C</para> + </listitem> + </itemizedlist> + <para>This has the main AR account is at the top of the hierarchy and 3 + sub accounts below it. Entries for Customers A, B and C would be setup + with a role of 'Bill From Customer' as this is a role associated with + the customer when the Sales Invoice is generated.When a transaction + matching the criteria is processed in the system then these mappings + will control where it is posted to.In the case of Customer A any AR + transactions with role 'Bill To Customer' are posted to '120010' + instead of the standard '120000</para> + <section> + <title>How do I add a new Party / GL Account mapping?</title> + <orderedlist> + <listitem> + <para>Enter or Lookup the party for the 'Party Id' field</para> + </listitem> + <listitem> + <para>Select the 'Role Type Id' from the drop down list (NOTE: Be + careful that you select the correct role for the transactions you + want to track......)</para> + </listitem> + <listitem> + <para>Select the 'GL Account Type Id' from the drop down list</para> + </listitem> + <listitem> + <para>Select the 'GL Account Id' from the drop down list</para> + </listitem> + <listitem> + <para>Press the 'Add' button</para> + </listitem> + <listitem> + <para>The new entry will be displayed at the bottom of the screen + </para> + </listitem> + </orderedlist> + </section> + <section> + <title>How do I update a Party / GL Account mapping?</title> + <para>Only the GL Account Id linked to the mapping can be updated. + </para> + <orderedlist> + <listitem> + <para>Locate the Party / GL Account entry that needs to be updated + </para> + </listitem> + <listitem> + <para>Select the new 'GL Account Id' from the drop down list next to + the entry </para> + </listitem> + <listitem> + <para>Press the 'Update' button next to the entry</para> + </listitem> + </orderedlist> + </section> + <section> + <title>How do I remove a Party / GL Account mapping?</title> + <orderedlist> + <listitem> + <para>Locate the Party / GL Account entry that needs to be removed + </para> + </listitem> + <listitem> + <para>Press the 'Delete' button next to the entry</para> + </listitem> + </orderedlist> + </section> +</section> \ No newline at end of file Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditPartyGlAccount.xml ------------------------------------------------------------------------------ svn:eol-style = native Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditPartyGlAccount.xml ------------------------------------------------------------------------------ svn:keywords = Date Rev Author URL Id Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditPartyGlAccount.xml ------------------------------------------------------------------------------ svn:mime-type = text/xml Added: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditProductCategoryGlAccounts.xml URL: http://svn.apache.org/viewvc/ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditProductCategoryGlAccounts.xml?rev=897392&view=auto ============================================================================== --- ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditProductCategoryGlAccounts.xml (added) +++ ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditProductCategoryGlAccounts.xml Sat Jan 9 09:09:27 2010 @@ -0,0 +1,110 @@ +<?xml version="1.0" encoding="UTF-8"?> +<!-- +Licensed to the Apache Software Foundation (ASF) under one or more +contributor license agreements. See the NOTICE file distributed with +this work for additional information regarding copyright ownership. +The ASF licenses this file to you under the Apache License, Version +2.0 (the "License"); you may not use this file except in compliance +with the License. You may obtain a copy of the License at +http://www.apache.org/licenses/LICENSE-2.0 Unless required by +applicable law or agreed to in writing, software distributed under the +License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR +CONDITIONS OF ANY KIND, either express or implied. See the License for +the specific language governing permissions and limitations under the +License. + --> +<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" + version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude" + xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd" + xmlns="http://docbook.org/ns/docbook"> + <title>The Product Category GL Accounts help screen</title> + <para>The Product Category GL Account is used to specify the default + account to be used for a specific 'Product Category' and 'Account + Type' combination. This setup will translate to one side of the + journal entry only.</para> + <para>It is used for tracking product category transactions at a more + detailed level. Examples could be as follows:</para> + <itemizedlist> + <listitem> + <para>Tracking Accounts Receivable by Product Category in the General + Ledger</para> + </listitem> + <listitem> + <para>Tracking Cost of Goods by Product Category in the General + Ledger</para> + </listitem> + <listitem> + <para>Tracking Commissions paid by Product Category in the General + Ledger</para> + </listitem> + </itemizedlist> + <para>The demo data gives an idea of the use of product categories to + classify or separate different products streams. If specific + accounting or management reporting is required at this level then the + General Ledger can be setup to provide this detail. </para> + <section> + <title>How do I add a new Product Category / GL Account Type mapping? + </title> + <para>By default there are no Product Category / GL Account Type + mappings that are configured as part of the OFBiz demo data.</para> + <orderedlist> + <listitem> + <para>Select the 'Account Type' from the drop down list (NOTE: In + other screens this field is call the 'GL Account Type Id'.....) + </para> + </listitem> + <listitem> + <para>Select the ' GL Account' to map it to from the drop down list + </para> + </listitem> + <listitem> + <para>Enter or look up the 'Product Category Id' to be used</para> + </listitem> + <listitem> + <para>Press the 'Add' button</para> + </listitem> + <listitem> + <para>The new mapping will be displayed in the list at the bottom of + the screen</para> + </listitem> + </orderedlist> + </section> + <section> + <title>How do I update a Product Category / GL Account type mapping? + </title> + <para>A Product Category / GL Account Type mapping can be updated by + modifying the GL Account only. If the product category or the Account + Type needs to be updated then the mapping will need to be deleted and + then re-entered using the new product category or Account Type. + </para> + <orderedlist> + <listitem> + <para>Locate the entry that needs to be updated in the list of + Product Category / GL Account Type mappings</para> + </listitem> + <listitem> + <para>Modify the 'GL Account 'by using the drop down list next to + the 'GL Account' field</para> + </listitem> + <listitem> + <para>Press the 'Update' button</para> + </listitem> + <listitem> + <para>The updated mapping will be displayed</para> + </listitem> + </orderedlist> + </section> + <section> + <title>How do I remove a Product Category / GL Account Type mapping? + </title> + <orderedlist> + <listitem> + <para>Locate the entry that needs to be deleted in the list of + Product Category / GL Account Type mappings</para> + </listitem> + <listitem> + <para>Press the 'Remove' button next to the entry</para> + </listitem> + </orderedlist> + </section> +</section> \ No newline at end of file Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditProductCategoryGlAccounts.xml ------------------------------------------------------------------------------ svn:eol-style = native Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditProductCategoryGlAccounts.xml ------------------------------------------------------------------------------ svn:keywords = Date Rev Author URL Id Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditProductCategoryGlAccounts.xml ------------------------------------------------------------------------------ svn:mime-type = text/xml Added: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditProductGlAccounts.xml URL: http://svn.apache.org/viewvc/ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditProductGlAccounts.xml?rev=897392&view=auto ============================================================================== --- ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditProductGlAccounts.xml (added) +++ ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditProductGlAccounts.xml Sat Jan 9 09:09:27 2010 @@ -0,0 +1,113 @@ +<?xml version="1.0" encoding="UTF-8"?> +<!-- +Licensed to the Apache Software Foundation (ASF) under one or more +contributor license agreements. See the NOTICE file distributed with +this work for additional information regarding copyright ownership. +The ASF licenses this file to you under the Apache License, Version +2.0 (the "License"); you may not use this file except in compliance +with the License. You may obtain a copy of the License at +http://www.apache.org/licenses/LICENSE-2.0 Unless required by +applicable law or agreed to in writing, software distributed under the +License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR +CONDITIONS OF ANY KIND, either express or implied. See the License for +the specific language governing permissions and limitations under the +License. + --> +<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" + version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude" + xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd" + xmlns="http://docbook.org/ns/docbook"> + <title>The Product GL Accounts help screen</title> + <para>The Product GL Account is used to specify the default account to + be used for a specific Product' and 'Account Type' combination. This + setup will translate to one side of the journal entry only.</para> + <para>NOTE: Duplicate functionality .... This setup for the Product GL + Account can also be setup using the 'Accounts' sub menu for the + Product in Catalog Manager. Need to confirm whether this default work + like a hierarchy....eg Product GL Defaults will override General + Account defaults. </para> + <para>It is used for tracking product transactions at a more detailed + level. Examples could be as follows:</para> + <itemizedlist> + <listitem> + <para>Tracking Accounts Receivable by Product in the General Ledger + </para> + </listitem> + <listitem> + <para>Tracking Cost of Goods by product (or product variation) in the + General Ledger</para> + </listitem> + <listitem> + <para>Tracking Commissions paid by Product in the General Ledger + </para> + </listitem> + </itemizedlist> + <section> + <title>How do I add a new Product / GL Account Type mapping?</title> + <para>By default there are no Product / GL Account Type mappings that + are configured as part of the OFBiz demo data.</para> + <orderedlist> + <listitem> + <para>Select the 'Account Type' from the drop down list (NOTE: In + other screens this field is call the 'GL Account Type Id'.....) + </para> + </listitem> + <listitem> + <para>Select the ' GL Account' to map it to from the drop down list + </para> + </listitem> + <listitem> + <para>Enter or look up the 'Product Id' to be used</para> + </listitem> + <listitem> + <para>Press the 'Add' button</para> + </listitem> + <listitem> + <para>The new mapping will be displayed in the list at the bottom of + the screen</para> + </listitem> + </orderedlist> + <para>NOTE: This mapping can also be also be done via the 'Accounts' + sub menu for the Product. Any mapping created here will be displayed + under the Product 'Accounts' sub menu. Alternatively any mapping + created in the Product 'Accounts' sub menu will also be displayed + here.</para> + </section> + <section> + <title>How do I update a Product / GL Account Type mapping?</title> + <para>A Product / GL Account Type mapping can be updated by modifying + the GL Account only. If the product needs to be updated then the + mapping will need to be deleted and then re-entered using the new + product.</para> + <orderedlist> + <listitem> + <para>Locate the entry that needs to be updated in the list of + Product / GL Account Type mappings</para> + </listitem> + <listitem> + <para>Modify the 'GL Account 'by using the drop down list next to + the 'GL Account' field</para> + </listitem> + <listitem> + <para>Press the 'Update' button</para> + </listitem> + <listitem> + <para>The updated mapping will be displayed </para> + </listitem> + </orderedlist> + </section> + <section> + <title>How do I delete a Product / GL Account Type mapping?</title> + <orderedlist> + <listitem> + <para>Locate the entry that needs to be deleted in the list of + Product / GL Account Type mappings</para> + </listitem> + <listitem> + <para> 2. Press the 'Remove' button next to the entry</para> + </listitem> + </orderedlist> + <para>NOTE: This can also be done via the 'Accounts' sub menu for the + Product using the 'Delete Link' button.</para> + </section> +</section> \ No newline at end of file Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditProductGlAccounts.xml ------------------------------------------------------------------------------ svn:eol-style = native Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditProductGlAccounts.xml ------------------------------------------------------------------------------ svn:keywords = Date Rev Author URL Id Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditProductGlAccounts.xml ------------------------------------------------------------------------------ svn:mime-type = text/xml Added: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditVarianceReasonGlAccounts.xml URL: http://svn.apache.org/viewvc/ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditVarianceReasonGlAccounts.xml?rev=897392&view=auto ============================================================================== --- ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditVarianceReasonGlAccounts.xml (added) +++ ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditVarianceReasonGlAccounts.xml Sat Jan 9 09:09:27 2010 @@ -0,0 +1,104 @@ +<?xml version="1.0" encoding="UTF-8"?> +<!-- +Licensed to the Apache Software Foundation (ASF) under one or more +contributor license agreements. See the NOTICE file distributed with +this work for additional information regarding copyright ownership. +The ASF licenses this file to you under the Apache License, Version +2.0 (the "License"); you may not use this file except in compliance +with the License. You may obtain a copy of the License at +http://www.apache.org/licenses/LICENSE-2.0 Unless required by +applicable law or agreed to in writing, software distributed under the +License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR +CONDITIONS OF ANY KIND, either express or implied. See the License for +the specific language governing permissions and limitations under the +License. +--> +<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" + version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude" + xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd" + xmlns="http://docbook.org/ns/docbook"> + <title>The Variance Reason GL Accounts help screen</title> + <para>The Variance Reason / GL Account default is used for mapping any + stock differences to a particular general ledger account. If there are + variances in the number of products that are in stock then this + affects the value of inventory in the general ledger. By using this GL + default you can offset any differences in stock to the relevant + general ledger account.</para> + <para>The number of products (or items) in stock can vary. These + differences can be caused by numerous reasons. Some of these could be + as follows:</para> + <itemizedlist> + <listitem> + <para>Products have been damaged</para> + </listitem> + <listitem> + <para>Products were lost or stolen</para> + </listitem> + <listitem> + <para>Products were found </para> + </listitem> + <listitem> + <para>Under or over supply of a Product from a Supplier (eg. You have + ordered 10 and 11 are delivered....) </para> + </listitem> + <listitem> + <para>Free samples or giveaways to potential clients</para> + </listitem> + </itemizedlist> + <para>NOTE: These mappings are used in Catalog Manager when a manual + inventory adjustment is done through the Inventory Item screens. + </para> + <section> + <title>How do I add a new Variance Reason / GL Account mapping? + </title> + <para>There are 6 mappings that come as part of the OFBiz demo data. + </para> + <orderedlist> + <listitem> + <para>Select the 'Variance Reason Id' from the drop down list</para> + </listitem> + <listitem> + <para>Select the 'GL Account Type Id' to map it to from the drop + down list</para> + </listitem> + <listitem> + <para>Press the 'Add' button</para> + </listitem> + <listitem> + <para>The new 'Variance Reason / GL Account Type' mapping is + displayed in the list at the bottom of the screen</para> + </listitem> + </orderedlist> + </section> + <section> + <title>How do I update a Variance Reason / GL Account mapping?</title> + <orderedlist> + <listitem> + <para>Select the 'Variance Reason Id' from the drop down list</para> + </listitem> + <listitem> + <para>Select the updated 'GL Account Type Id' to map it to from the + drop down list</para> + </listitem> + <listitem> + <para>Press the 'Add' button</para> + </listitem> + <listitem> + <para>The updated 'Variance Reason / GL Account Type' mapping is + displayed in the list at the bottom of the screen</para> + </listitem> + </orderedlist> + </section> + <section> + <title>How do I remove a Variance Reason / GL Account mapping?</title> + <orderedlist> + <listitem> + <para>Press the 'Remove' button next to the entry that you want to + delete</para> + </listitem> + <listitem> + <para>The entry is removed from the list of entries displayed</para> + </listitem> + </orderedlist> + </section> +</section> \ No newline at end of file Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditVarianceReasonGlAccounts.xml ------------------------------------------------------------------------------ svn:eol-style = native Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditVarianceReasonGlAccounts.xml ------------------------------------------------------------------------------ svn:keywords = Date Rev Author URL Id Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_EditVarianceReasonGlAccounts.xml ------------------------------------------------------------------------------ svn:mime-type = text/xml Modified: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_FindPurchaseInvoicesByDueDate.xml URL: http://svn.apache.org/viewvc/ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_FindPurchaseInvoicesByDueDate.xml?rev=897392&r1=897391&r2=897392&view=diff ============================================================================== --- ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_FindPurchaseInvoicesByDueDate.xml (original) +++ ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_FindPurchaseInvoicesByDueDate.xml Sat Jan 9 09:09:27 2010 @@ -17,7 +17,7 @@ version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude" xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd" xmlns="http://docbook.org/ns/docbook"> - <title>The Accounting Find Purchase Invoices By Due Date help screen. + <title>The Find Purchase Invoices By Due Date help screen. </title> <para>This screen allows the user to search for and locate Purchase Invoices based on their due date. The 'Due Date' can be defined as the Modified: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_FindSalesInvoicesByDueDate.xml URL: http://svn.apache.org/viewvc/ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_FindSalesInvoicesByDueDate.xml?rev=897392&r1=897391&r2=897392&view=diff ============================================================================== --- ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_FindSalesInvoicesByDueDate.xml (original) +++ ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_FindSalesInvoicesByDueDate.xml Sat Jan 9 09:09:27 2010 @@ -17,7 +17,7 @@ version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude" xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd" xmlns="http://docbook.org/ns/docbook"> - <title>The Accounting Find Sales Invoices By Due Date help screen. + <title>The Find Sales Invoices By Due Date help screen. </title> <para>This screen allows the user to search for and locate Sales Invoices based on their due date. The 'Due Date' can be defined as the Added: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountNrPaymentMethod.xml URL: http://svn.apache.org/viewvc/ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountNrPaymentMethod.xml?rev=897392&view=auto ============================================================================== --- ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountNrPaymentMethod.xml (added) +++ ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountNrPaymentMethod.xml Sat Jan 9 09:09:27 2010 @@ -0,0 +1,155 @@ +<?xml version="1.0" encoding="UTF-8"?> +<!-- +Licensed to the Apache Software Foundation (ASF) under one or more +contributor license agreements. See the NOTICE file distributed with +this work for additional information regarding copyright ownership. +The ASF licenses this file to you under the Apache License, Version +2.0 (the "License"); you may not use this file except in compliance +with the License. You may obtain a copy of the License at +http://www.apache.org/licenses/LICENSE-2.0 Unless required by +applicable law or agreed to in writing, software distributed under the +License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR +CONDITIONS OF ANY KIND, either express or implied. See the License for +the specific language governing permissions and limitations under the +License. +--> +<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" + version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude" + xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd" + xmlns="http://docbook.org/ns/docbook"> + <title>The Payment Method GL Account Type help screen</title> + <para>The Payment Method GL Account Type Id is used to map the + different payment methods (eg Cash, Cheque etc) to a specific GL + Account Type Id. This will translate to one side of a GL entry only. + </para> + <para>A Payment Method is just a way to define the ways in which + payments can be made. Each payment method can be linked to a different + account in the general ledger. A main GL account used would be the one + that represents the Company bank account. In the demo data mappings + Electronic Funds Transfer, Company Account, Financial Account are all + linked to the Company bank account GL account.</para> + <para>OFBiz demo data defines 15 different payment methods as follows: + </para> + <itemizedlist> + <listitem> + <para>Cash</para> + </listitem> + <listitem> + <para>Certified Cheque</para> + </listitem> + <listitem> + <para>Company Account</para> + </listitem> + <listitem> + <para>Company Cheque</para> + </listitem> + <listitem> + <para>Electronic Funds Transfer (NOTE TO CHECK: Problem with + definition or terminology - is this a Direct Debit.... ?? A direct + debit is controlled by the payee and an automatic payment via bank + account is controlled by the payer)</para> + </listitem> + <listitem> + <para>Billing Account</para> + </listitem> + <listitem> + <para>Cash on Delivery (COD)</para> + </listitem> + <listitem> + <para>eBay</para> + </listitem> + <listitem> + <para>Offline Payment (NOTE: Is this ambiguous - since COD is an + offline payment...)</para> + </listitem> + <listitem> + <para>PayPal</para> + </listitem> + <listitem> + <para>WorldPay</para> + </listitem> + <listitem> + <para>Financial Account</para> + </listitem> + <listitem> + <para>Gift Certificate</para> + </listitem> + <listitem> + <para>Money Order</para> + </listitem> + <listitem> + <para>Personal Cheque</para> + </listitem> + </itemizedlist> + <para>NOTE: A point to note is that these payment methods dont include + Credit Cards....(which I think is on purpose...). The majority of + these payment methods are linked to 'Undeposited Receipts' but an + additional accounting transaction may be needed once the funds have + cleared and are available in the Company bank account.</para> + <section> + <title>How do I add a new Payment Method Id / GL Account Id mapping? + </title> + <orderedlist> + <listitem> + <para>Select the 'Payment Method Type' from the drop down list + </para> + </listitem> + <listitem> + <para>Select the 'GL Account Id' to map it to from the drop down + list</para> + </listitem> + <listitem> + <para>Press the 'Save' button</para> + </listitem> + <listitem> + <para>The new Payment Method Type / GL Account Type mapping is + displayed in the list at the bottom of the screen</para> + </listitem> + </orderedlist> + </section> + <section> + <title>How do I update a Payment Method Id / GL Account Id mapping? + </title> + <para>A Payment Method Type / GL Account Type mapping cannot be + updated directly but needs to be removed then re-created. If you try + to update an existing entry you will get an 'duplicate key' error + message</para> + <orderedlist> + <listitem> + <para>Press the 'Remove' button next to the entry that you want to + update</para> + </listitem> + <listitem> + <para>The entry is removed from the list of entries displayed</para> + </listitem> + <listitem> + <para>Select the 'Payment Method Type' from the drop down list + </para> + </listitem> + <listitem> + <para>Select the updated 'GL Account Type' to map it to from the + drop down list</para> + </listitem> + <listitem> + <para>Press the 'Save' button</para> + </listitem> + <listitem> + <para>The new Payment Method Type / GL Account Type mapping is + displayed in the list at the bottom of the screen</para> + </listitem> + </orderedlist> + </section> + <section> + <title>How do I remove a Payment Method Id / Gl Account Id mapping? + </title> + <orderedlist> + <listitem> + <para>Press the 'Remove' button next to the entry that you want to + delete</para> + </listitem> + <listitem> + <para>The entry is removed from the list of entries displayed</para> + </listitem> + </orderedlist> + </section> +</section> \ No newline at end of file Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountNrPaymentMethod.xml ------------------------------------------------------------------------------ svn:eol-style = native Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountNrPaymentMethod.xml ------------------------------------------------------------------------------ svn:keywords = Date Rev Author URL Id Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountNrPaymentMethod.xml ------------------------------------------------------------------------------ svn:mime-type = text/xml Added: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountPurInvoice.xml URL: http://svn.apache.org/viewvc/ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountPurInvoice.xml?rev=897392&view=auto ============================================================================== --- ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountPurInvoice.xml (added) +++ ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountPurInvoice.xml Sat Jan 9 09:09:27 2010 @@ -0,0 +1,155 @@ +<?xml version="1.0" encoding="UTF-8"?> +<!-- +Licensed to the Apache Software Foundation (ASF) under one or more +contributor license agreements. See the NOTICE file distributed with +this work for additional information regarding copyright ownership. +The ASF licenses this file to you under the Apache License, Version +2.0 (the "License"); you may not use this file except in compliance +with the License. You may obtain a copy of the License at +http://www.apache.org/licenses/LICENSE-2.0 Unless required by +applicable law or agreed to in writing, software distributed under the +License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR +CONDITIONS OF ANY KIND, either express or implied. See the License for +the specific language governing permissions and limitations under the +License. +--> +<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" + version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude" + xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd" + xmlns="http://docbook.org/ns/docbook"> + <title>The Purchase Invoice help screen</title> + <para>The Purchase Invoice sub menu is used to specify the default + account to be used for the individual line items that appear on a + Purchase Invoice. The items are identified by a line description which + can be mapped to a specific general ledger account. Purchase invoices + can be made up of a variety of items as well as the product that is + being bought (eg discounts, promotions, work effort or labour costs + etc). The majority of businesses will want to track these type of + items separately in the general ledger and this screen will allow this + type of setup.</para> + <para>This setup will translate to one side of the journal entry only. + </para> + <para>IMPORTANT: This screen is one of the screens where the default + entries that are displayed here are entered via the Global GL Settings + under the sub menu 'Invoice Item Type'. This screen allows users to + override the global settings for the Purchase Invoice item type. An + example of why this could be necessary could be that a company many + want to isolate the sales reporting of a specific department or + business unit separately (eg subledgers etc) but still have the option + of a 'catch all' global general ledger account.</para> + <para>VERY IMPORTANT NOTE: Need to do more investigation but the it + looks like these Purchase Invoice mappings dont work when used as part + of the Purchase Order to Purchase Invoice Process.(Have been doing + some tests to try and get it to post to a different account than + 'Uninvoiced Shipment Receipts' and 'Inventory' but hasnt worked so + far.) We need to be able to specify things such as Sales Tax, Freight + and any Purchase Order adjustments.</para> + <para>These override mappings do work if there is no Purchase Order + just a Purchase Invoice as shown in the simple process below. How the + Purchase Invoice mappings are used is best shown by an example. A very + simple description of a Purchase Invoice Process could be as follows: + </para> + <orderedlist> + <listitem> + <para>You have ordered something from a supplier (eg indirect + purchasing such as stationery etc via phone)</para> + </listitem> + <listitem> + <para>The Supplier ships the products to you (NOTE: as they are not + stored in the Warehouse but in your offices - so dont need an + Inventory Receive.....????)</para> + </listitem> + <listitem> + <para>You receive the product and an invoice from the Supplier + (Purchase Invoice)</para> + </listitem> + <listitem> + <para>You enter the Purchase Invoice pay the Supplier the amount + invoiced</para> + </listitem> + </orderedlist> + <para>Let's focus on step of 4 in more detail.</para> + <itemizedlist> + <listitem> + <para>You have received the product from the supplier with an invoice + </para> + </listitem> + <listitem> + <para>In OFBiz you enter the Purchase Invoice using 'Create New' in + the 'Invoices' menu of Accounting Manager</para> + </listitem> + <listitem> + <para>Using the 'Items' sub menu you can create individual items on + the Purchase Invoice (eg Paper, Pens, Sales Tax etc and they dont + need to have a Product Id associated with them)</para> + </listitem> + <listitem> + <para>When you add a new invoice item to the Purchase Invoice it is + the 'Invoice Item Type' that is affected by the Purchase Invoice + override mappings</para> + </listitem> + <listitem> + <para>The Purchase Invoice can then be moved to various statuses + (Approved, Received, Ready or Cancelled)</para> + </listitem> + <listitem> + <para>When the status is moved to 'Ready' this is a trigger for an + 'automatic' accounting transaction</para> + </listitem> + <listitem> + <para>The transaction type generated is called 'Purchase Invoice' and + it uses the Purchase Invoice override mappings</para> + </listitem> + </itemizedlist> + <para>Transaction Type: Purchase Invoice, DR 516100 Purchase Order + Adjustments , DR ????? Sales Tax, CR 210000 Accounts Payable </para> + <section> + <title>How do I add a new Purchase Invoice override mapping?</title> + <para>By default there are no Purchase Invoice override mappings that + are configured as part of the OFBiz demo data.</para> + <orderedlist> + <listitem> + <para>Select the 'Invoice Purchase Item Type' from the drop down + list</para> + </listitem> + <listitem> + <para>Select the ' Invoice Override Expense GL Account Id' to map it + to from the drop down list</para> + </listitem> + <listitem> + <para>Press the 'Save' button</para> + </listitem> + <listitem> + <para>The new mapping will be displayed in the 'Invoice Override + Expense GL Account' column in the list at the bottom of the screen + </para> + </listitem> + </orderedlist> + </section> + <section> + <title>How do I update a Purchase Invoice override mapping?</title> + <para>An existing Purchase Invoice override mapping cannot be updated + but needs to be removed and a new mapping added. If you try to add an + override to an item that already has an override you will get a + duplicate record error message.</para> + </section> + <section> + <title>How do I remove a Purchase Invoice override mapping?</title> + <para>NOTE: Only the override mapping can be deleted. The default + mapping record cannot be deleted here (even though the Remove button + is displayed next to it!)</para> + <orderedlist> + <listitem> + <para>Locate the entry that needs the override deleted in the list + of Purchase Invoice override mappings</para> + </listitem> + <listitem> + <para>Press the 'Remove' button next to the entry</para> + </listitem> + <listitem> + <para>The override mapping will be removed from the 'Invoice + Override Expense GL Account' column of the entry </para> + </listitem> + </orderedlist> + </section> +</section> \ No newline at end of file Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountPurInvoice.xml ------------------------------------------------------------------------------ svn:eol-style = native Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountPurInvoice.xml ------------------------------------------------------------------------------ svn:keywords = Date Rev Author URL Id Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountPurInvoice.xml ------------------------------------------------------------------------------ svn:mime-type = text/xml Added: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountSalInvoice.xml URL: http://svn.apache.org/viewvc/ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountSalInvoice.xml?rev=897392&view=auto ============================================================================== --- ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountSalInvoice.xml (added) +++ ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountSalInvoice.xml Sat Jan 9 09:09:27 2010 @@ -0,0 +1,165 @@ +<?xml version="1.0" encoding="UTF-8"?> +<!-- +Licensed to the Apache Software Foundation (ASF) under one or more +contributor license agreements. See the NOTICE file distributed with +this work for additional information regarding copyright ownership. +The ASF licenses this file to you under the Apache License, Version +2.0 (the "License"); you may not use this file except in compliance +with the License. You may obtain a copy of the License at +http://www.apache.org/licenses/LICENSE-2.0 Unless required by +applicable law or agreed to in writing, software distributed under the +License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR +CONDITIONS OF ANY KIND, either express or implied. See the License for +the specific language governing permissions and limitations under the +License. +--> +<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" + version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude" + xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd" + xmlns="http://docbook.org/ns/docbook"> + <title>The Sales Invoice help screen</title> + <para>The Sales Invoice sub menu is used to specify the default account + to be used for the individual line items that appear on a Sales + Invoice. The items are identified by a line description which can be + mapped to a specific general ledger account. Sales invoices can be + made up of a variety of items as well as the product that is being + sold (eg discounts, promotions, work effort or labour costs etc). The + majority of businesses will want to track these type of items + separately in the general ledger and this screen will allow this type + of setup.</para> + <para>This setup will translate to one side of the journal entry only. + </para> + <para>A key mapping used is linked directly to the Product Type (eg + Invoice Digital Good Item, Invoice Finished Good Item, Invoice + Finished/Digital Good Item....). This controls where the sales revenue + received from the sale of the product is stored in the general ledger + </para> + <para>Only a limited number of general ledger accounts that are + available to be mapped. Currently this is 7 and limited to the + accounts that have been assigned to the organisation from the Global + Chart of Accounts that have a 'GL Account Class Id' = 'Revenue' (NOTE: + You will see that Discounts on Sales is not available to be selected + because it's GL Account Class Id = 'Cost of Goods Sold Expense'. It + appears as a default because it is setup in the Global GL settings + that doesnt seem to have any limitations of the account.)</para> + <para>IMPORTANT: This screen is one of the screens where the default + entries that are displayed here are entered via the Global GL Settings + under the sub menu 'Invoice Item Type'. This screen allows users to + override the global settings for the Sales Invoice item type. An + example of why this could be necessary could be that a company many + want to isolate the sales reporting of a specific department or + business unit separately (eg subledgers etc) but still have the option + of a 'catch all' global general ledger account.</para> + <para>If an override account is added it will appear in the Override GL + Account column on the screen.</para> + <para>The only mapping that seems a bit out of place here is Sales Tax. + It is blank because Sales Tax is setup using Tax Authorities so dont + know why you would want to override the Sales Tax account to a Sales + Revenue Account.</para> + <para>NOTE: Also need to highlight that in the Global Settings it uses + the ENUM description to select the item and there are duplicate + descriptions between the Sales Invoice and the Purchase Invoice. Not + too much of a problem here but it does cause problems in Agreements + when setting up things like Commissions based on line items as you + cant tell the difference between the description of a Sales Invoice + item called 'Invoice Adjustment' and a Purchase Invoice item called + 'Invoice Adjustment' ..... except by trial and error</para> + <para>How the Sales Invoice mappings are used is best shown by an + example. A very simple description of an online Sales Order Process + could be as follows:</para> + <orderedlist> + <listitem> + <para>Customer Orders a Product (and Creates a Sales Order)</para> + </listitem> + <listitem> + <para>Customer Pays for Product (via Credit Card, Internet Banking + etc)</para> + </listitem> + <listitem> + <para>Vendor confirms Payment and Dispatches the Product to the + Customer</para> + </listitem> + </orderedlist> + <para>Let's focus on the second part step of 3 in more detail.</para> + <itemizedlist> + <listitem> + <para>The vendor has verified that the customer payment has been + received</para> + </listitem> + <listitem> + <para>In OFBiz Order Manager they will then look up the relevant + Sales Order and then click the 'Quick Ship Entire Order' button to + log the dispatch of the order in the system</para> + </listitem> + <listitem> + <para>The 'Quick Ship Entire Order' button is a trigger for an + 'automatic' accounting transaction</para> + </listitem> + <listitem> + <para>The transaction type that is triggered is called 'Sales + Invoice' </para> + </listitem> + </itemizedlist> + <para>Transaction Type: Sales Invoice DR 120000 Accounts Receivable, DR + 410000 Discounts on Sales, DR 400000 Sales, CR 22????? Sales Tax + Collected </para> + <para>DR Sales is used for item promotions where product cost is simply + reversed. Only order promotions are coded to Discounts. The Sales Tax + account will be dependent on your sales tax setup. The demo data posts + to tax accounts by US state.</para> + <para>One of the CR (or Credit) entries for the Sales Invoice + transaction is created using the Sales mapping defined here in the + Sales Invoice (and the other is created another GL Account default for + 'Tax Authority GL Accounts')</para> + <para>All of the the DR (or Debit) entries for the Sales Invoice + transaction (except for Accounts Receivable which is comes from the GL + Account Type defaults) are created using the mappings defined here in + the Sales Invoice</para> + <section> + <title>How do I add a Sales Invoice override mapping?</title> + <para>By default there are no Sales Invoice override mappings that are + configured as part of the OFBiz demo data.</para> + <orderedlist> + <listitem> + <para>Select the 'Invoice Item Type' from the drop down list</para> + </listitem> + <listitem> + <para>Select the ' Override Revenue GL Account Id' to map it to from + the drop down list</para> + </listitem> + <listitem> + <para>Press the 'Save' button</para> + </listitem> + <listitem> + <para>The new mapping will be displayed in the 'Override GL Account' + column in the list at the bottom of the screen</para> + </listitem> + </orderedlist> + </section> + <section> + <title>How do I update a Sales Invoice override mapping?</title> + <para>An existing Sales Invoice override mapping cannot be updated but + needs to be removed and a new mapping added. If you try to add an + override to an item that already has an override you will get a + duplicate record error message.</para> + </section> + <section> + <title>How do I remove a Sales Invoice override mapping?</title> + <para>NOTE: Only the override mapping can be deleted. The default + mapping record cannot be deleted here (even though the Remove button + is displayed next to it!)</para> + <orderedlist> + <listitem> + <para>Locate the entry that needs the override deleted in the list + of Sales Invoice override mappings</para> + </listitem> + <listitem> + <para>Press the 'Remove' button next to the entry</para> + </listitem> + <listitem> + <para>he override mapping will be removed from the 'Override GL + Account' column of the entry</para> + </listitem> + </orderedlist> + </section> +</section> \ No newline at end of file Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountSalInvoice.xml ------------------------------------------------------------------------------ svn:eol-style = native Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountSalInvoice.xml ------------------------------------------------------------------------------ svn:keywords = Date Rev Author URL Id Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountSalInvoice.xml ------------------------------------------------------------------------------ svn:mime-type = text/xml Added: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountTypeDefaults.xml URL: http://svn.apache.org/viewvc/ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountTypeDefaults.xml?rev=897392&view=auto ============================================================================== --- ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountTypeDefaults.xml (added) +++ ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountTypeDefaults.xml Sat Jan 9 09:09:27 2010 @@ -0,0 +1,158 @@ +<?xml version="1.0" encoding="UTF-8"?> +<!-- +Licensed to the Apache Software Foundation (ASF) under one or more +contributor license agreements. See the NOTICE file distributed with +this work for additional information regarding copyright ownership. +The ASF licenses this file to you under the Apache License, Version +2.0 (the "License"); you may not use this file except in compliance +with the License. You may obtain a copy of the License at +http://www.apache.org/licenses/LICENSE-2.0 Unless required by +applicable law or agreed to in writing, software distributed under the +License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR +CONDITIONS OF ANY KIND, either express or implied. See the License for +the specific language governing permissions and limitations under the +License. + --> +<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" + version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude" + xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd" + xmlns="http://docbook.org/ns/docbook"> + <title>The GL Account Type Defaults help screen</title> + <para>The GL Account Defaults screens are are method to setup rules + that are used to translate business transactions into accounting + transactions. It currently is made up of 12 sub menus that can be used + to map various transaction type codes to a specific general ledger + account</para> + <para>Accounting transactions are made up of a Debit Entry and a Credit + Entry. The GL Account defaults screens help map which accounts are to + be used to generate a each part of the transaction. This means that + certain mappings will be used to generate the Debit (or DR) entry part + of the transaction and others used to generate the Credit (or CR) + entry part of the transaction.</para> + <para>NOTE: Many of the accounting transactions are generated + 'automatically' (or in the background) using the the accounting + services SECAS / EECAS. </para> + <para>The GL Account Type is used to specify the default account that + certain transactions (eg Accounts Payable, Accounts Receivable, etc) + are posted to. An accounting transaction (or journal entry) is made up + of two parts - a Debit Entry and a Credit Entry that balance each + other. The GL Account Type is used to translate one side of the + journal entry. </para> + <para>GL Account Types are stored in Entity GLAccountType which can be + viewed via Entity Data Maintenance in the Webtools menu. There are + currently 57 different GL Account Types that are part of the OFBiz + demo data but only 19 of these are setup as mappings</para> + <para>How the GL Account Type is used is best shown by an example. A + very simple description of an online Sales Order Process could be as + follows:</para> + <orderedlist> + <listitem> + <para>Customer Orders a Product (and Creates a Sales Order)</para> + </listitem> + <listitem> + <para>Customer Pays for Product (via Credit Card, Internet Banking + etc)</para> + </listitem> + <listitem> + <para>Vendor confirms Payment and Dispatches the Product to the + Customer</para> + </listitem> + </orderedlist> + <para>Let's focus on the first part step of 3 in more detail.</para> + <itemizedlist> + <listitem> + <para>The vendor has checked their bank statement and seen that the + customer has paid</para> + </listitem> + <listitem> + <para>In OFBiz Order Manager they will then look up the relevant + Sales Order and then click the 'Receive Payment' button to log the + payment in the system</para> + </listitem> + <listitem> + <para>The 'Receive Payment' button is a trigger for an 'automatic' + accounting transaction</para> + </listitem> + <listitem> + <para>The transaction type that is triggered is called 'Incoming + Payment'</para> + </listitem> + <listitem> + <para>The accounting entries generated are: DR 112000 Undeposited + Funds , CR 120000 Accounts Receivable </para> + </listitem> + </itemizedlist> + <para>The CR (or Credit) entry for the transaction is created by the GL + Acccount Type mapping for 'Accounts Receivable' (which by using the + demo data default will go the 120000 Accounts Receivable)</para> + <para>The DR (or Debit) entry for the transaction is created by a + different GL Account default, the Payment Method Id / GL Account Id + mapping (eg Cash is setup as 112000 Undeposited Receipts)</para> + <section> + <title>How do I create a new GL Account Type default mapping?</title> + <para>There are currently 57 different GL Account Types that come as + part of the demo data with OFBiz. This should be enough to manage the + vast majority of business transactions. These instructions show how + to add a mapping using the default data</para> + <orderedlist> + <listitem> + <para>Select the 'GL Account Type Id' from the drop down list</para> + </listitem> + <listitem> + <para>Select the 'GL Account' to map it to from the drop down list + </para> + </listitem> + <listitem> + <para>Press the 'Save' button</para> + </listitem> + <listitem> + <para>The new GL Account Type mapping is displayed in the list at + the bottom of the screen </para> + </listitem> + </orderedlist> + <para>NOTE: If none of the demo data GL Account Types are sufficient + then new ones can be added using Entity Data Maintenance and the + entity 'GLAccountType' in the Webtools menu.</para> + </section> + <section> + <title>How do I update a GL Account Type default mapping?</title> + <para>A GL Account Type mapping cannot be updated directly but needs + to be removed then re-created. If you try to update an existing entry + you will get an 'duplicate key' error message.</para> + <orderedlist> + <listitem> + <para>Press the 'Remove' button next to the entry that you want to + update</para> + </listitem> + <listitem> + <para>The entry is removed from the list of entries displayed</para> + </listitem> + <listitem> + <para>Select the 'GL Account Type Id' from the drop down list</para> + </listitem> + <listitem> + <para>Select the updated 'GL Account' to map it to from the drop + down list</para> + </listitem> + <listitem> + <para>Press the 'Save' button</para> + </listitem> + <listitem> + <para>The new GL Account mapping is displayed in the list at the + bottom of the screen</para> + </listitem> + </orderedlist> + </section> + <section> + <title>How do I delete a GL Account Type default mapping?</title> + <orderedlist> + <listitem> + <para>Press the 'Remove' button next to the entry that you want to + delete</para> + </listitem> + <listitem> + <para>The entry is removed from the list of entries displayed</para> + </listitem> + </orderedlist> + </section> +</section> \ No newline at end of file Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountTypeDefaults.xml ------------------------------------------------------------------------------ svn:eol-style = native Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountTypeDefaults.xml ------------------------------------------------------------------------------ svn:keywords = Date Rev Author URL Id Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountTypeDefaults.xml ------------------------------------------------------------------------------ svn:mime-type = text/xml Added: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountTypePaymentType.xml URL: http://svn.apache.org/viewvc/ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountTypePaymentType.xml?rev=897392&view=auto ============================================================================== --- ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountTypePaymentType.xml (added) +++ ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountTypePaymentType.xml Sat Jan 9 09:09:27 2010 @@ -0,0 +1,66 @@ +<?xml version="1.0" encoding="UTF-8"?> +<!-- +Licensed to the Apache Software Foundation (ASF) under one or more +contributor license agreements. See the NOTICE file distributed with +this work for additional information regarding copyright ownership. +The ASF licenses this file to you under the Apache License, Version +2.0 (the "License"); you may not use this file except in compliance +with the License. You may obtain a copy of the License at +http://www.apache.org/licenses/LICENSE-2.0 Unless required by +applicable law or agreed to in writing, software distributed under the +License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR +CONDITIONS OF ANY KIND, either express or implied. See the License for +the specific language governing permissions and limitations under the +License. +--> +<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" + version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude" + xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd" + xmlns="http://docbook.org/ns/docbook"> + <title>The Payment Type GL Account Type help screen</title> + <para>The Payment Type GL Account Type Id is used to translate (or map) the different payment types to a specific GL Account Type Id. The GL Account Type Id is then used via the 'GL Account Type Id' defaults to translate to one side of a journal entry.</para> + <para>NOTE: This GL Account default is used to link to another one of the GL Account defaults.</para> + <para>A Payment Type is just a way to categorize transactions. Examples of Payment Types could be as follows:</para> + <itemizedlist> + <listitem><para>Commission Payments</para></listitem> + <listitem><para>Customer Payments</para></listitem> + <listitem><para>Vendor (or Supplier) Payments</para></listitem> + <listitem><para>Customer Refunds</para></listitem> + <listitem><para>Customer Prepayments or Deposits</para></listitem> + </itemizedlist> + <para>These payment types can then be mapped to the required account type in the Chart of Account. Examples of these type of mappings could be as follows:</para> + <itemizedlist> + <listitem><para>Customer Payments are mapped to Account Receivable </para></listitem> + <listitem><para>Vendor (or Supplier) Payment are mapped to Account Payable</para></listitem> + <listitem><para>Customer Refunds are mapped to Customer Credits</para></listitem> + </itemizedlist> + <section> + <title>How do I add a Payment Type / GL Account Type Id mapping?</title> + <para>There are currently 14 different Payment Type / GL Account Types mappings that come as part of the demo data with OFBiz and should cover a good variety of payment related transactions.</para> + <orderedlist> + <listitem><para>Select the 'Payment Type Id' from the drop down list</para></listitem> + <listitem><para>Select the 'GL Account Type Id' to map it to from the drop down list</para></listitem> + <listitem><para>Press the 'Save' button</para></listitem> + <listitem><para>The new 'Payment Type / GL Account Type' mapping is displayed in the list at the bottom of the screen</para></listitem> + </orderedlist> + </section> + <section> + <title>How do I update a Payment Type / GL Account Type Id mapping?</title> + <para>A Payment Type / GL Account Type mapping cannot be updated directly but needs to be removed then re-created. If you try to update an existing entry you will get an 'duplicate key' error message.</para> + <orderedlist> + <listitem><para>Press the 'Remove' button next to the entry that you want to update</para></listitem> + <listitem><para>The entry is removed from the list of entries displayed</para></listitem> + <listitem><para>Select the 'Payment Type Id' from the drop down list</para></listitem> + <listitem><para>Select the updated 'GL Account Type Id' to map it to from the drop down list</para></listitem> + <listitem><para>Press the 'Save' button</para></listitem> + <listitem><para>The new 'Payment Type / GL Account Type' mapping is displayed in the list at the bottom of the screen</para></listitem> + </orderedlist> + </section> + <section> + <title>How do I remove a Payment Type / GL Account Type Id mapping?</title> + <orderedlist> + <listitem><para>Press the 'Remove' button next to the entry that you want to delete</para></listitem> + <listitem><para>The entry is removed from the list of entries displayed</para></listitem> + </orderedlist> + </section> +</section> \ No newline at end of file Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountTypePaymentType.xml ------------------------------------------------------------------------------ svn:eol-style = native Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountTypePaymentType.xml ------------------------------------------------------------------------------ svn:keywords = Date Rev Author URL Id Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountTypePaymentType.xml ------------------------------------------------------------------------------ svn:mime-type = text/xml Added: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_ListCompanies.xml URL: http://svn.apache.org/viewvc/ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_ListCompanies.xml?rev=897392&view=auto ============================================================================== --- ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_ListCompanies.xml (added) +++ ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_ListCompanies.xml Sat Jan 9 09:09:27 2010 @@ -0,0 +1,28 @@ +<?xml version="1.0" encoding="UTF-8"?> +<!-- +Licensed to the Apache Software Foundation (ASF) under one or more +contributor license agreements. See the NOTICE file distributed with +this work for additional information regarding copyright ownership. +The ASF licenses this file to you under the Apache License, Version +2.0 (the "License"); you may not use this file except in compliance +with the License. You may obtain a copy of the License at +http://www.apache.org/licenses/LICENSE-2.0 Unless required by +applicable law or agreed to in writing, software distributed under the +License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR +CONDITIONS OF ANY KIND, either express or implied. See the License for +the specific language governing permissions and limitations under the +License. + --> +<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" + version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude" + xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd" + xmlns="http://docbook.org/ns/docbook"> + <title>The Available Internal Organizations help screen</title> + <para>The default screen shows a list of Party Groups that have the + role of 'Internal Organization' associated with them. If you have + installed the demo data then the default company 'Company' as well as + departments / business units and regional subsidiaries will be + displayed.</para> + <para>For each 'Internal Organization' there is the ability to set the + currency, fiscal periods and invoice prefixes.</para> +</section> \ No newline at end of file Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_ListCompanies.xml ------------------------------------------------------------------------------ svn:eol-style = native Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_ListCompanies.xml ------------------------------------------------------------------------------ svn:keywords = Date Rev Author URL Id Propchange: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_ListCompanies.xml ------------------------------------------------------------------------------ svn:mime-type = text/xml Added: ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_ListGlAccountOrganization.xml URL: http://svn.apache.org/viewvc/ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_ListGlAccountOrganization.xml?rev=897392&view=auto ============================================================================== --- ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_ListGlAccountOrganization.xml (added) +++ ofbiz/trunk/applications/accounting/data/helpdata/HELP_ACCOUNTING_ListGlAccountOrganization.xml Sat Jan 9 09:09:27 2010 @@ -0,0 +1,138 @@ +<?xml version="1.0" encoding="UTF-8"?> +<!-- +Licensed to the Apache Software Foundation (ASF) under one or more +contributor license agreements. See the NOTICE file distributed with +this work for additional information regarding copyright ownership. +The ASF licenses this file to you under the Apache License, Version +2.0 (the "License"); you may not use this file except in compliance +with the License. You may obtain a copy of the License at +http://www.apache.org/licenses/LICENSE-2.0 Unless required by +applicable law or agreed to in writing, software distributed under the +License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR +CONDITIONS OF ANY KIND, either express or implied. See the License for +the specific language governing permissions and limitations under the +License. + --> +<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" + version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude" + xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd" + xmlns="http://docbook.org/ns/docbook"> + <title>The Chart of Accounts help screen</title> + <para>OFBiz comes with a master template for a very comprehensive chart + of accounts. This can be found in 'Global GL Defaults' under the + 'Accounting' tab.</para> + <para>A couple of points to note</para> + <itemizedlist> + <listitem> + <para>you do not need to use all the accounts defined in this master + template (but it may be simpler to look for the accounts that you + can use or rename)</para> + </listitem> + <listitem> + <para>you can create your own additional accounts if you dont want to + use the ones in the master template</para> + </listitem> + </itemizedlist> + <para>The chart of accounts for the default organisation (Company) is + built up by selecting the accounts that you want to use from the + global chart of accounts master template. This means that if you want + to create a new account then you need to create it first in the Global + Chart of Accounts and then link (or assign) it to the chart of + accounts for Company.</para> + <para>Details of the Chart of Accounts can be exported as a CSV file or + PDF using the buttons displayed.</para> + <para>IMPORTANT NOTE: You need to be careful if you do decide to create + your own accounts that they contain all the details required and that + they are linked into the relevant configuation for the setup of the GL + defaults. This means that if you change an account (eg Inventory) to + one of your own - you need to check the GL defaults setup and replace + any reference to the Inventory account to the one you have created. + </para> + <para>This Chart of Accounts screen is used to define the list of + accounts (or chart) that will be actively used by the company.For + example the Global chart of accounts may contain 100 different + accounts but only 20 need to be used for your specific business. This + means the you need only to create assignments to the accounts that you + actively want to use.</para> + <para>The Chart of Accounts is a mixture of business needs (ie being + able to track the information you need for your business) and tax + requirements (i.e. legal or government requirements necessary for + operating a business). The type of Chart that you setup will be + dependent of your business type.</para> + <section> + <title>How do I create a Chart of Accounts?</title> + <para>As mentioned above the chart of accounts for the default + organisation (Company) is built up by selecting the accounts that you + want to use from the global chart of accounts master template. This + means that if you want to create a new account then you need to + create it first in the Global Chart of Accounts and then link (or + assign) it to the chart of accounts for Company. By creating an + assignment to an account it is then added to the Chart of Accounts. + </para> + <orderedlist> + <listitem> + <para>Select the account Gl Account Id that you need from the drop + down box</para> + </listitem> + <listitem> + <para>Press the 'Create Assignment' button</para> + </listitem> + <listitem> + <para>The account is added to the Chart of Account</para> + </listitem> + </orderedlist> + </section> + <section> + <title>How do I update a Chart of Accounts?</title> + <para>Updating the Chart of Accounts will involve either creating a + new assignment or removing an existing one. A new assignment is + created using the instructions above. The added complication may be + that the account that you need does not exist in the Global Chart of + Accounts. As mentioned above it will need to be created and then + linked.</para> + <para>See the instructions below to remove an existing account + assignment. </para> + <para>NOTE: If a completely new account is required that does not + already exist as part of the Global Chart of Accounts template then + it will need to be created as part of the Global template first + before it can be used as an assignment in the Organisation Chart of + Accounts.</para> + </section> + <section> + <title>How do I delete a Chart of Accounts?</title> + <para>Accounts are not deleted from the Chart of Accounts - they are + simply no longer selected to be used.</para> + <para>It is important that you do not remove accounts that are active + and have already been used for transactions. Even if the net balance + of the account is zero then from an audit perspective then you should + not be removing accounts.</para> + <para>You should only be looking to remove accounts that have not been + used. To un-link or un-assign accounts from the default company then + use the Entity Data Maintenance from the Webtools menu. Look for the + entity 'GlAccountOrganization' and delete the record to remove the + link.</para> + </section> + <section> + <title>How do I update the details for an account in the Chart of + Accounts?</title> + <para>Details of the accounts that make up the Chart of Accounts can + be accessed from this screen. </para> + <orderedlist> + <listitem> + <para>Click on the 'GL Account Id' of the account required</para> + </listitem> + <listitem> + <para>The 'Edit GL Account' screen is displayed showing the details + of the account selected (NOTE:This screen is also accessible via + 'Global GL Settings / Chart of Account / Navigate Accounts '</para> + </listitem> + <listitem> + <para>Amend the fields required (NOTE: The GL Account Id and Posted + Balance fields cannot be amended)</para> + </listitem> + <listitem> + <para>Press the 'Update' button </para> + </listitem> + </orderedlist> + </section> +</section> \ No newline at end of file |
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