Expense accounts

[Erwan de FERRIERES-3]

Hi all,

did anyone know if expense accounts are managed in OFBiz ? If not, in
which part of the Data Model book could I find more information ?

Maybe I'm using a wrong term, but what I want to manage are expenses
when an employee is travelling, or making any expenses in the name of
his company.

Thanks in advance,

--
Erwan de FERRIERES
www.nereide.biz

[Sumit Pandit-3]

Hi Erwan,

You can maintain your general and administrative expenses in GlAcountId - 700000 or its children like - 720000 or 780000  
To do so, you need to do following setup -
1) Assign GlAccount to organization - https://demo.ofbiz.org/accounting/control/AssignGlAccount
2) As per my knowledge concern, currently there is currently Payment Type for general and administrative expenses is not exist so you have to create a new PaymentType (OTHER_EXPENSES) for parent DISBURSEMENT.
        <PaymentType paymentTypeId="OTHER_EXPENSES" parentTypeId="DISBURSEMENT" description="Other Expenses" hasTable="N"/>
        Load above line form https://demo.ofbiz.org/webtools/control/EntityImport or through your data file.
3) Then create an outgoing payment against the invoice submitted by employee for payment type OTHER_EXPENSES and assigned GlAccountId (in step #1).  https://demo.ofbiz.org/ap/control/newPayment


PS : What if we add a new payment type for Other Expenses or General And Administrative Expenses.

--
Thanks And Regards
Sumit Pandit



On Dec 14, 2009, at 11:23 AM, Erwan de FERRIERES wrote:

> Hi all,
>
> did anyone know if expense accounts are managed in OFBiz ? If not, in which part of the Data Model book could I find more information ?
>
> Maybe I'm using a wrong term, but what I want to manage are expenses when an employee is travelling, or making any expenses in the name of his company.
>
> Thanks in advance,
>
> --
> Erwan de FERRIERES
> www.nereide.biz

[Jacques Le Roux]

Fees is maybe a better word for that. I can't say more without hesitations

Jacques

From: "Erwan de FERRIERES" <[hidden email]>

> Hi all,
>
> did anyone know if expense accounts are managed in OFBiz ? If not, in
> which part of the Data Model book could I find more information ?
>
> Maybe I'm using a wrong term, but what I want to manage are expenses
> when an employee is travelling, or making any expenses in the name of
> his company.
>
> Thanks in advance,
>
> --
> Erwan de FERRIERES
> www.nereide.biz
>

[Erwan de FERRIERES-3]

Le 14/12/2009 20:05, Sumit Pandit a écrit :

> Hi Erwan,
>
> You can maintain your general and administrative expenses in GlAcountId - 700000 or its children like - 720000 or 780000
> To do so, you need to do following setup -
> 1) Assign GlAccount to organization - https://demo.ofbiz.org/accounting/control/AssignGlAccount
> 2) As per my knowledge concern, currently there is currently Payment Type for general and administrative expenses is not exist so you have to create a new PaymentType (OTHER_EXPENSES) for parent DISBURSEMENT.
> <PaymentType paymentTypeId="OTHER_EXPENSES" parentTypeId="DISBURSEMENT" description="Other Expenses" hasTable="N"/>
> Load above line form https://demo.ofbiz.org/webtools/control/EntityImport or through your data file.
> 3) Then create an outgoing payment against the invoice submitted by employee for payment type OTHER_EXPENSES and assigned GlAccountId (in step #1).  https://demo.ofbiz.org/ap/control/newPayment
>
>
> PS : What if we add a new payment type for Other Expenses or General And Administrative Expenses.
>
> --
> Thanks And Regards
> Sumit Pandit

Thanks, I will look into that.

--
Erwan de FERRIERES
www.nereide.biz

[Sharan-F]

Hi Sumit

I think it would be a good idea to add a new payment type for this type of employee expenses scenario.

Also if a Purchase Invoice needs to be submitted by the employee then perhaps it could be helpful to add a new AP invoice type eg Employee Expenses so that it could be easily identified from a normal Supplier Purchase Invoice.

I see that there are AP invoice types for things like Payroll and Commissions as well as a Purchase Invoice so Employee Expense Claims could fit too.

Thanks
Sharan

Sumit Pandit-3 wrote

Hi Erwan,

You can maintain your general and administrative expenses in GlAcountId - 700000 or its children like - 720000 or 780000  
To do so, you need to do following setup -
1) Assign GlAccount to organization - https://demo.ofbiz.org/accounting/control/AssignGlAccount
2) As per my knowledge concern, currently there is currently Payment Type for general and administrative expenses is not exist so you have to create a new PaymentType (OTHER_EXPENSES) for parent DISBURSEMENT.
        <PaymentType paymentTypeId="OTHER_EXPENSES" parentTypeId="DISBURSEMENT" description="Other Expenses" hasTable="N"/> 
        Load above line form https://demo.ofbiz.org/webtools/control/EntityImport or through your data file.
3) Then create an outgoing payment against the invoice submitted by employee for payment type OTHER_EXPENSES and assigned GlAccountId (in step #1).  https://demo.ofbiz.org/ap/control/newPayment


PS : What if we add a new payment type for Other Expenses or General And Administrative Expenses.

--
Thanks And Regards
Sumit Pandit



On Dec 14, 2009, at 11:23 AM, Erwan de FERRIERES wrote:

> Hi all,
>
> did anyone know if expense accounts are managed in OFBiz ? If not, in which part of the Data Model book could I find more information ?
>
> Maybe I'm using a wrong term, but what I want to manage are expenses when an employee is travelling, or making any expenses in the name of his company.
>
> Thanks in advance,
>
> --
> Erwan de FERRIERES
> www.nereide.biz