Purchase order to invoice
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Just noticed one strange behaviour in purchase order. When you quick receive a purchase order a shipment is created and when you receive the shipment an invoice is created.
But when you receive a purchase order from facility the shipment is not created and in turn invoice is not created. So in general to have an invoice is it necessary to issue a shipment and then receive it? Also if I have 400 pieces and I receive 300 and reject 100 the purchase order is closed and cannot receive anymore items. In general the supplier may send the same items back with a new shipment against the same purchase order. No virus found in this outgoing message. Checked by AVG Free Edition. Version: 7.5.476 / Virus Database: 269.9.14/884 - Release Date: 7/2/2007 3:35 PM |
Re: Purchase order to invoice
Administrator
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Vikrant,
Just a bet : maybe it's because a move (transfert?) between 2 facilities is not considered as a real purchase because it does not come from the outside of the company ? Is it really a problem to create a new purchase order ? Jacques De : <[hidden email]> Just noticed one strange behaviour in purchase order. When you quick receive a purchase order a shipment is created and when you receive the shipment an invoice is created. But when you receive a purchase order from facility the shipment is not created and in turn invoice is not created. So in general to have an invoice is it necessary to issue a shipment and then receive it? Also if I have 400 pieces and I receive 300 and reject 100 the purchase order is closed and cannot receive anymore items. In general the supplier may send the same items back with a new shipment against the same purchase order. |
RE: Purchase order to invoice
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Hi Jacques,
Thanks for the feedback the problem is when you receive a purchase order a proforma invoice is created automatically by the system based on the amount received. Currently the invoice is linked to shipment and not the PO itself so in order to have a proforma invoice created the system needs to create a shipment. In quick receive a shipment is created automatically but when you receive without creating a shipment directly from PO the invoice will not be created. May be it’s a default behaviour. Regards, Vikrant -----Original Message----- From: Jacques Le Roux [mailto:[hidden email]] Sent: Wednesday, July 11, 2007 3:50 PM To: [hidden email] Subject: Re: Purchase order to invoice Vikrant, Just a bet : maybe it's because a move (transfert?) between 2 facilities is not considered as a real purchase because it does not come from the outside of the company ? Is it really a problem to create a new purchase order ? Jacques De : <[hidden email]> Just noticed one strange behaviour in purchase order. When you quick receive a purchase order a shipment is created and when you receive the shipment an invoice is created. But when you receive a purchase order from facility the shipment is not created and in turn invoice is not created. So in general to have an invoice is it necessary to issue a shipment and then receive it? Also if I have 400 pieces and I receive 300 and reject 100 the purchase order is closed and cannot receive anymore items. In general the supplier may send the same items back with a new shipment against the same purchase order. No virus found in this incoming message. Checked by AVG Free Edition. Version: 7.5.476 / Virus Database: 269.10.2/894 - Release Date: 7/10/2007 5:44 PM No virus found in this outgoing message. Checked by AVG Free Edition. Version: 7.5.476 / Virus Database: 269.10.2/894 - Release Date: 7/10/2007 5:44 PM |
Re: Purchase order to invoice
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Vikrant,
I think you are right: maybe the best option we have to solve this issue is to automatically create a shipment when the items are received and mark it as received; this will trigger the invoice creation. Jacopo [hidden email] wrote: > Hi Jacques, > > Thanks for the feedback the problem is when you receive a purchase order a proforma invoice is created automatically by the system based on the amount received. > > Currently the invoice is linked to shipment and not the PO itself so in order to have a proforma invoice created the system needs to create a shipment. In quick receive a shipment is created automatically but when you receive without creating a shipment directly from PO the invoice will not be created. > > May be it’s a default behaviour. > > Regards, > Vikrant > > > -----Original Message----- > From: Jacques Le Roux [mailto:[hidden email]] > Sent: Wednesday, July 11, 2007 3:50 PM > To: [hidden email] > Subject: Re: Purchase order to invoice > > Vikrant, > > Just a bet : maybe it's because a move (transfert?) between 2 facilities is not considered as a real purchase because it does not > come from the outside of the company ? > Is it really a problem to create a new purchase order ? > > Jacques > > De : <[hidden email]> > Just noticed one strange behaviour in purchase order. When you quick receive a purchase order a shipment is created and when you > receive the shipment an invoice is created. > But when you receive a purchase order from facility the shipment is not created and in turn invoice is not created. > So in general to have an invoice is it necessary to issue a shipment and then receive it? > Also if I have 400 pieces and I receive 300 and reject 100 the purchase order is closed and cannot receive anymore items. In general > the supplier may send the same items back with a new shipment against the same purchase order. > > > No virus found in this incoming message. > Checked by AVG Free Edition. > Version: 7.5.476 / Virus Database: 269.10.2/894 - Release Date: 7/10/2007 5:44 PM > > > No virus found in this outgoing message. > Checked by AVG Free Edition. > Version: 7.5.476 / Virus Database: 269.10.2/894 - Release Date: 7/10/2007 5:44 PM > |
Re: Purchase order to invoice
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Administrator
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Thanks Jacopo,
Yes this sounds like a simple and good solution if there are no drawbacks. I can't see any but I did not look at the related code... Jacques De : "Jacopo Cappellato" <[hidden email]> > Vikrant, > > I think you are right: maybe the best option we have to solve this issue > is to automatically create a shipment when the items are received and > mark it as received; this will trigger the invoice creation. > > Jacopo > > > [hidden email] wrote: > > Hi Jacques, > > > > Thanks for the feedback the problem is when you receive a purchase order a proforma invoice is created automatically by the > > > > Currently the invoice is linked to shipment and not the PO itself so in order to have a proforma invoice created the system needs to create a shipment. In quick receive a shipment is created automatically but when you receive without creating a shipment directly from PO the invoice will not be created. > > > > May be it’s a default behaviour. > > > > Regards, > > Vikrant > > > > > > -----Original Message----- > > From: Jacques Le Roux [mailto:[hidden email]] > > Sent: Wednesday, July 11, 2007 3:50 PM > > To: [hidden email] > > Subject: Re: Purchase order to invoice > > > > Vikrant, > > > > Just a bet : maybe it's because a move (transfert?) between 2 facilities is not considered as a real purchase because it does > > come from the outside of the company ? > > Is it really a problem to create a new purchase order ? > > > > Jacques > > > > De : <[hidden email]> > > Just noticed one strange behaviour in purchase order. When you quick receive a purchase order a shipment is created and when you > > receive the shipment an invoice is created. > > But when you receive a purchase order from facility the shipment is not created and in turn invoice is not created. > > So in general to have an invoice is it necessary to issue a shipment and then receive it? > > Also if I have 400 pieces and I receive 300 and reject 100 the purchase order is closed and cannot receive anymore items. In > > the supplier may send the same items back with a new shipment against the same purchase order. > > > > > > No virus found in this incoming message. > > Checked by AVG Free Edition. > > Version: 7.5.476 / Virus Database: 269.10.2/894 - Release Date: 7/10/2007 5:44 PM > > > > > > No virus found in this outgoing message. > > Checked by AVG Free Edition. > > Version: 7.5.476 / Virus Database: 269.10.2/894 - Release Date: 7/10/2007 5:44 PM > > > |
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