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The big problem is that our board wants it in specific format / structure. Also please note that it is refurbishment of client electrical motors e.g
1KVA single phase etc – high voltage etc
3KVA three phase etc – high voltage etc
Traction motors - as in for locomotives
Transformers = as in for municipalities
Their requirements is therefore quite specific on how they wish the jobs “registered” and reporting thereof.
The Manufacturing application seemed, to me, the closest to what is required. The problem here though, is that with every “Job Registration”, it has to be “linked” to a client account.
Also, reporting on jobs registered, in progress, cancelled and completed is of utmost importance. On a client basis and per “progress” basis.
And of course the implementation of South African V.A.T (Value added Tax)
In regard to VAT: VAT has 7 categories, nl:
1.) Output VAT
2.) Output VAT adjustments
3.) Input VAT
4.) Input VAT Capital
5.) Input VAT adjustments
6.) Zero Rate
7.) Excempt
Therefore, should you be VAT registered, SARS requires the monthly payment of the positive difference when : OUTPUT VAT - INPUT VAT = a positive value.
A negative value will be a REFUND to you from SARS (This doesn't happen often though ;(
The above is required by every VAT registered South African company - or any accounting system being used in South Africa.
In addition to this basic (**must**) requirement for an accounting system, we also require the VAT being display individually - per line and per invoice total.
With a purchase invoice, for example, say tea & coffee for the office, VAT per line is a requirement, ie:-
Line Product VAT Cat Price VAT Total
1. Coffee 3 R 1.00 R0.14 R1.14
2. Milk 7 R 1.00 R 0.0 R1.00
Total VAT R0.14
Total R2.14
Should you ONLY work VAT per invoice total, you would've been paying MORE VAT (R0.26) to SARS than required.
When doing a return, or credit note:-
Line Product VAT CAT Price VAT Total
1. Coffee 2 R 1.00 R0.14 R1.14
2. Milk 7 R 1.00 R0.00 R1.00
Total VAT R0.14
Total R2.14
Claiming too much VAT here, will cause SARS to be very unhappy (Whereby they usually give out fines, with interest etc - and we got to love them...? :) You will notice later, that should SARS owe you though, they will take their time in refunding you - with NO interest or anything else in your favour
The VAT Report, which the auditors wish to see, and which is used to calculate your VAT payments, is the above 7 categories, with ALL transactions pertaining to each category. (Your choice of course do you wish to print the report in FULL or only the totals.
Preferably, nobody wish to overpay the government on what is due to them - just being fair in all respects.
Therefore, having the option to change VAT categories per line, inclusive of the VAT amount per line, is a total necessity in my humble opinion.
Could you give me an estimate on what you would charge for such an implementation?
Thanks
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